Detail about the
10 Minutes a Week to Great Meetings and The Meetings Idea Book

This book is available in paperback, Kindle (Amazon.com) and PDF formats.


10 Minutes a week to great meeting

Meeting FAQs: This section allows you to get quick answers to common meeting questions and get references to appropriate sections of the book.

10 Minutes a Week to Great Meetings: 10 simple lessons to great meetings. Each of the 10 lessons is designed to completely stand alone and can be read and understood in only a couple of minutes. For readers interested in more depth each lesson also gives references to sections of the book to enhance learning.

  • How to use this program
  • What is it about meetings?
  • Lesson 1 One simple idea that has saved billions and what it could do for your meetings
  • Lesson 2 Establish ground rules
  • Lesson 3 Use your agenda as the map and packing list for the trip
  • Lesson 4 Structures for action
  • Lesson 5 Great minutes preserve accomplishments and decisions
  • Lesson 6 How, why and when to use the Meeting Defender calculator
  • Lesson 7 Self-assessment of your meetings
  • Lesson 8 Using the assessment
  • Lesson 9 Identifying the 7 symptoms of bad meetings and what to do about them
  • Lesson 10 Get more great ideas to continue to improve

The core of the book is 200+ pages of ideas, case studies, and stories about meetings. It includes everything from how to ease the taking of minutes to how to use Outlook to help manage meeting logistics. Here is the detail:


Chapter 1 Some background about meetings

  • Are your meetings a joke?
  • Meetings good and bad
  • Model for value
  • The pain of meetings: bad meetings stifle everyone
  • The loss of money, time and energy is not the worst part of bad meetings!
  • 7 symptoms of bad meetings
  • Why have meetings if they are the source of so many complaints?
  • So we keep on having meetings…
  • Leverage – a huge opportunity to improve effectiveness
  • Enlivening or a bore?
  • Decision point: Is this meeting even necessary?
  • The art of managing meetings

Chapter 2 Types of meetings

  • Specialized meetings
  • Longstanding meetings
  • Chain of command and cooperation
  • Chain of command and cooperation
  • Formal meetings
    • Some key guidelines from Robert’s Rules
    • Rules and procedures
  • Electronic meetings
  • Project meetings
    • Private conversations guide
    • A sample Project Review Meeting agenda
  • Flash meetings
  • Safety meetings (mandated meetings)
  • Meetings with lawyers and other expensive professionals

Chapter 3 Meeting culture and ground rules

  • Meeting etiquette
  • Day one
  • Setting ground rules
    • Meeting processes
    • Participation
    • Part of effective participation is listening
    • Meeting wrap-up

Chapter 4 Agenda and subject matter

  • Two special situations
  • Logistics and timing
  • Structure
  • Circadian rhythm
  • Templates for constructive meetings

Chapter 5 Notes and minutes

  • Functions
  • No minutes = wasted meeting?
  • Memory effect
  • Dos and don’ts for writing up the minutes
  • Ideas to tighten up the minute-taking process
  • For newbie note takers
    • Answer these questions in your minutes
  • Technology to the rescue
  • Examples of templates
  • A more complete minutes format
  • Action management

Chapter 6 Roles people play in meetings

  • The masterful meeting participant
  • Minder/timekeeper
  • Scribe/note taker
  • The Chair and the Facilitator
    • Chair
    • Facilitator
  • Presentations

Chapter 7 The use of checklists

  • The use of checklists
  • A specialized single-page meeting checklist

Chapter 8 Facilitation: Running a productive meeting

  • Start off the meeting on the right foot!
  • What to do with big news
  • The heart of the meeting
  • Sensitivity to the group
  • Action planning
  • Manage the meeting to the bitter end

Chapter 9 Facilitating the problem-solving meeting

  • Basic information tools
  • RCA (Root Cause Analysis)
  • A Guide for RCA Team Members
  • Focus is key
  • Evaluation
  • Tricks and pitfalls to watch out for
  • Err on the side of simplicity

Chapter 10 Advanced facilitation

  • Stuck in the mud!
  • Brainstorming
    • Instructions
    • Alternate form of brainstorming
  • Ten psychological traps that facilitators face
  • Avoid distortions due to lazy thinking
  • Unconscious bias
    • Bias coming from the language used to describe the problem
    • Risk-seeking bias vs. security-seeking bias
    • Hot and cold streaks
    • Information availability effect
    • The problem of conjunctive probability
    • Anchoring

Chapter 11 Destructive meeting symptoms

  • Disorganized meeting disorder
  • Avoidant meeting disorder
  • Delusional meeting disorder
  • Narcissistic meeting disorder

Chapter 12 Where to go from here

  • How to improve your meeting process
  • Meeting quizzes
    • Prep work for the meeting
    • Meeting process
    • Afterwards and follow-up
  • The neuroscience of meetings

Chapter 13 Help is on the way

  • Your present meeting culture
  • The process will have bumps along the way
  • Changing a culture takes time and fortitude
  • Another process to create great meetings

Chapter 14 Using Outlook to help manage meetings

  • Help support ground rules
  • Process
  • Meeting Organizer
  • Location
  • Handling RSVP to your meetings
  • Attendee (participant) actions

Chapter 15 Using Meeting Defender software to improve meetings

  • How to make good use of Meeting Defender
  • How it works
  • User’s Manual
  • Deeper analysis available from Meeting Defender

Appendix

  • 10 Commandments of Meetings poster
  • Intel meeting chart
  • User’s ManualMeeting Management course outline

This is a series of lists of great ideas for every stage of your meetings. There are over 100 ideas in 6 lists for you to try.

  • The good meeting’s BIG checklist of ideas

Bibliography

Index



File Size: 1175 KB
ISBN: 978-1482776751
Print Length: 245 pages
Publisher: Springfield Resources; 1 edition (March 17, 2013)
Sold by: Amazon Digital Services, Inc.
Language: English
ASIN: B00BWBAP4C
Text-to-Speech: Enabled
Amazon Lending: Enabled

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